POLICY STATEMENT #119

ACCOUNTING FOR ANNUAL LEAVE

FOR FLSA-EXEMPT EMPLOYEES WHO EARN LEAVE*

1. Policy

a. This Policy applies to UNC Charlotte faculty, EPA staff, and SPA staff who are exempt from the wage and hour provisions of the Fair Labor Standards Act (FLSA) and who earn annual leave.

In order to be exempt from the wage and hour provisions of the FLSA an individual must be employed in a bona fide executive, administrative or professional capacity. Such employees do not submit time and attendance reports (Employee Time Records).

b. Members of the faculty and staff whose duties and responsibilities are such that they (1) are determined to be exempt from the wage and hour provisions of the FLSA, and (2) earn annual/vacation and sick leave, are expected to account for periods of time away from work by submitting an approved leave slip to the Payroll Office.

Full-time employees are expected to account for a minimum of forty hours of work or authorized leave per week. Part-time employees are expected to account for a minimum of twenty to thirty-nine hours of work or authorized leave per week, depending on the specific terms of employment.

2.     Leave Accountability When Not Working or When Working Less Than a Full Day

a. Members of the faculty and staff who are exempt from the wage and hour provisions of the FLSA do not receive additional compensation or time off from the University when they work more than forty hours in a work week (or the corresponding number of hours for less-than-full-time employees). However, the University recognizes that many FLSA exempt employees work a significant number of hours beyond the standard work week of forty hours (or the corresponding number of hours for less-than-full-time employees).

b. In exceptional circumstances, an employee, who is exempt from the FLSA and whose duties require work in excess of forty hours (or the corresponding number of hours for less-than-full-time employees) in a peak work period, may, with the prior approval of the supervisor, be authorized to a take a specified amount of time off from work without reporting annual or sick leave. However, such time off shall be taken within a period of two weeks after the peak work period in which more than forty hours (or the corresponding number of hours for less-than-full-time employees) are worked.

* Note: This Policy Statement replaces PIM-47.