POLICY
STATEMENT #19
USE
OF STUDENT RESIDENCE FACILITIES
The
University has established residence halls (including
student apartments and suites) in an effort to provide
campus living arrangements that are safe and conducive
to the academic and personal development of students.
Residential areas are private and are managed by University
staff to ensure protection of the rights of students
to study, to sleep, and to function as a part of a living-learning
community. This community of students is subject to
policies that are in keeping with the mission of the
University, including policies for reasonable limits
on levels of noise, visiting by guests, and merchandising
activities. The definitions of "Affiliated Group," "Non-Affiliated
Group," and "Sponsored Non-Affiliated Group" set forth
in Policy
Statement #21, "Scheduling University Facilities,"
also apply to this Policy Statement.
I. Common
Areas in Residence Halls
Common areas in residence
halls, including community rooms, lounges and recreation
rooms, are available primarily for hall-sponsored activities
and informal use by individual students. Common areas
are available for occasional private use upon reservation
by hall residents for small gatherings such as showers
and parties, but hall-sponsored activities are given
priority over private functions. Reservation of common
areas by residents of the hall for private use must
be completed through the Residence Coordinators at least
three days prior to the activity. Reasonable limits
have been established on when these common areas are
available for private functions. The following provisions
have been established governing use of common areas.
A. The
number of persons attending any activity in a common
area cannot exceed the capacity established for fire
safety. Residence Coordinators have information available
on common areas in the units for which they are responsible.
The individual requesting the reservation must develop
a procedure in advance to limit attendance and is responsible
for implementing this procedure. An activity which exceeds
capacity must be terminated immediately for fire safety
reasons.
B. The
activity must not unreasonably disrupt living conditions
in the residential areas. Adherence to regulations such
as those limiting noise and visitation is the responsibility
of the individual making the reservation.
C. If
the reservation is being made by a resident for selling
or for a product party/demonstration, the resident is
to follow the same procedures as those outlined for
reservations for small gatherings such as showers and
parties.
II. Student
Rooms in Residence Halls
A. Student rooms
are provided for the use and enjoyment of residents
as they pursue their primary goal of obtaining an education.
Residence Life policies provide reasonable limits on
use of rooms that are in keeping with the mission of
the University.
B. In order to provide
for the safety of residents in accordance with fire
safety codes, no more than the code-specified number
for the type of room may be present in a student room
in a campus residence hall at any time. Residents must
make arrangements to use common rooms through the Residence
Coordinator for larger gatherings. Failure to comply
with this provision will subject the resident(s) responsible
for the violation to the full range of disciplinary
sanctions available to University disciplinary bodies.
III. Door-to-Door
Solicitation Prohibited
No individual, affiliated
group or non-affiliated group may make door-to-door
solicitation in the residence halls (including apartments
and suite-type facilities).
IV. Fund-Raising
Activities
Affiliated groups may conduct fund-raising
activities, including sales or solicitation of charitable
contributions, under the following circumstances.
A. Written
permission must be obtained from the Residence Coordinator
of the building/area.
B. The
activity may be conducted only within the lobby, lounges,
or other areas of the residential facilities designated
by the Director of Residence Life, and only during those
times designated by the Director.
C. Any
such activity must comply fully with all applicable
health, safety, and other laws and regulations, and
with University policy.
D. The
purpose of the fund-raising activity must be to collect
funds to benefit the affiliated group.
E. The
group must agree to be responsible for any damage to
University property resulting from the fund-raising
activity, and for clean-up of the facility at the conclusion
of the event.
V. Commercial
Activity
Commercial transactions,
which include commercial presentations and the making
of sales agreements that are legal and otherwise comply
with all applicable laws, regulations,
and University policy may take place in a student's
private room only under the following conditions.
A. Sales
persons and any other guests present in a student's
room for a commercial transaction must be invited to
the room for that purpose in advance by the student
occupant of the room. In rooms other than single rooms
all roommates (apartment mates and suite mates) must
consent to such an invitation.
B. Students
may use their private rooms for infrequent commercial
transactions, but they may not schedule such transactions
on a regular or continuous basis. University policy
does not permit an individual student to operate a continuing
business from his or her private room.
C. A
student inviting non-resident guests to his or her room
for a commercial transaction assumes responsibility
for the actions of his or her non-resident guests while
those non-resident guests are present in the residence
hall at the invitation of the student, whether those
non-resident guests are observers or commercial presenters.
D. The
number of guests in a student's room for a commercial
transaction shall not violate fire code regulations
or other occupancy limits. Those present in a student's
room for a commercial transaction shall not at any time
during that transaction move any or all of the group
into the common areas of the residential areas.
E. These
regulations do not permit any door-to-door activity
in the residential areas either to obtain guests for
a commercial transaction being held in a student's room
or to consummate sales following such a transaction
except by invitation of the individual student who wishes
to consummate a sale following such a transaction.
F. Both
the methods of sale and the merchandise or services
sold must comply with all applicable law and university
policy.
VI. Other
Uses
Written permission to
use space in the residence halls for the purposes listed
below may be obtained from the Residence Coordinator
after completing the appropriate registration form.
Only the lobby or lounges of the residential areas may
be used for these purposes, and use is subject to reasonable
limitation by the Residence Coordinator on the time
of day and frequency of such events as well as the manner
in which such event is conducted. Uses may not be approved
which do not comply with applicable occupancy limits,
fire regulations, and other laws, or which will create
substantial interference with the rights of student
residents for sleep and study. The following uses may
be approved by the Residence Coordinator.
A. Discussion
with or addresses by candidates for local, state, or
national political offices.
B. Charitable
solicitations by affiliated groups that participate
in solicitation on behalf of any non-affiliated group
which establishes that it has been declared exempt from
taxation as a "charitable organization" by the U.S.
Internal Revenue Service.
All
charitable solicitations on campus must comply with
law regulating the solicitation of charitable contributions
(N.C.G.S.
Section 131F-1, et. seq.).
C. Solicitation,
address, or discussion by an affiliated group, acting
in a manner consistent with its stated purpose and in
the interest of its informational or educational goals,
to seek to enlarge its membership, disseminate its published
works or materials supportive of its point of view,
or to solicit support for it causes.
D. Solicitation,
address, or discussion by persons whose purpose is to
afford students access to religious views and perspectives.
(Initially
approved August 28, 1995.)
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