Policy
The University of North Carolina at Charlotte
fosters open and complete competition in its procurement activities. To assist in
achieving this openness and competitiveness, it shall be prohibited to solicit
or culminate a University contractual procurement relationship with the
immediate family member of any employee of the University. This shall not
prohibit such person from acting as a subcontractor on any project or as a
supplier to the successful bidder of any purchasing action. For the purposes of
this policy statement, the term "immediate family" includes wife,
husband, mother, father, brother, sister, son,
daughter, mother-in-law, father-in-law, son-in-law, daughter-in-law,
grandmother, grandfather, grandson, granddaughter, stepmother, and stepfather.
In
addition, prior written approval from the UNC Charlotte Purchasing Office and
the North Carolina State Purchasing Office (SPO) is necessary before making
University purchases from or through individuals who are also University or
state of North Carolina employees. Except as noted below, University
employees must submit proposals for any such purchases in advance to the UNC Charlotte
Purchasing Office, which will forward the proposals to the SPO for approval. In
deciding whether to grant approval, the SPO will consider the type item or
service needed, the prevailing market conditions, whether competition is
available, the cost involved, and the effects of doing business with the
employee.
Contracts
and/or purchase orders for academically-oriented research services from or
through individuals who are also University or state of North Carolina employees must be
coordinated through the Associate Provost for Research under Policy Statement
#11, “Conflicts of Interest and Commitment.” Upon successful review and
approval under Policy Statement #11, such proposals shall be submitted by the
Associate Provost for Research to the UNC Charlotte Purchasing Office, which
will, in turn, forward the proposals to the SPO for approval, as provided
above.
Procedures and Regulations
The Vice Chancellor for Business Affairs, through
the Director of Purchasing, has prime responsibility for implementation of this
policy.
(Initially approved July 25, 1977; revised May 8, 2002.)
