Policy
Because of circumstances beyond its control, the
University may expect occasional partial or total utility outages originating
from causes both on and off the campus. While lightning and other inclement
weather conditions contribute to many outages, various
equipment and distribution system failures account for the greater percentage.
Under such unpredictable circumstances, planning for outages is not possible.
Where routine maintenance, repairs, or new system connections are planned,
schedules will be developed, and "Campus News" announcements,
memoranda and/or telephone notifications will be issued by the Physical Plant
Department. Where emergency maintenance or repairs are required, only telephone
notifications will be provided.
Procedure
1.
Under circumstances allowing for scheduling, the Physical Plant Department, after
appropriate coordination and advance consultation, will provide notification by
way of the "Campus News" and memoranda if the outage is extensive.
Memorandum notification and/or telephone follow-ups will be made should the
outage be limited to relatively few buildings. Elevators will be cleared and
placed out of service by the Physical Plant Department before the outage is
initiated.
2.
Where non-scheduled emergency outages are required in the interest of saving
life, protecting University property, or restoration of service in the shortest
possible time, the Physical Plant Department will notify key offices of
affected buildings by telephone. Elevators will be cleared and placed out of
service by the Physical Plant Department before the outage is initiated.
3.
Offices notified, whether by an announcement in the "Campus News," memoranda
or telephone, are responsible for further notification of their organizational
units until all concerned have been advised, as outlined on the attached chart.
Internal organization notification
procedures and responsibilities are to be established by all key offices
identified in this Policy and their respective departments, periodically
updated, and executed immediately upon notification of an impending outage.
4. Key offices:
| Type of Outage |
Extent |
Notification by Physical Plant |
Subsequent Notification by others |
| Scheduled |
More than five buildings |
"Campus News" and memoranda |
Key offices to departments; departments to faculty and staff |
| Scheduled |
Five buildings or less |
Memoranda/telephone to affected departments |
Departments to faculty and staff |
Emergency
(Time for notification is limited) |
More than five buildings |
Telephone only to key offices |
Key offices to departments; departments to faculty and staff |
Emergency
(Time for notification is limited) |
Five buildings or less |
Telephone only to affected department offices |
Departments to faculty and staff |
| Emergency - Immediate outage |
Undefined |
When the problem is identified, and repair time can be estimated, telephone
calls to affected key offices if outage affects more than five buildings...
to departments if outage affects five or less buildings |
Key offices to departments; departments to faculty and staff |
